The IT Company That Answers the Phone Wins the Marketing Leads!

IT CompanyEvery MSP that has some kind of IT marketing budget allocation longs to see a return on that investment. Do your efforts generate new leads and customers or are you pumping money into something that just isn’t working? Once the leads start coming in, you need a pre-defined strategy for converting these into sales. When a potential customer contacts your office, providing them with a positive experience can help you close the sale. Many businesses mishandle these interactions, losing business leads faster than they come in.

Evaluating Your Marketing Efforts

Generating new business takes time, money, and planning. There are many potential channels for marketing your MSP business. From paid internet ads, SEO optimization, referral systems, and print media to name a few, you can reach many potential customers. Some effort must be put into evaluating which marketing channel is having the most successes, i.e. bringing the most customers to you.

Once the word is out, if you have successfully advertised your IT support services, expect customers to reach out to you. They may call you, email you, or fill out a web contact form on your website. Many potential customers prefer to call directly, where possible, because they get an immediate response versus waiting for an internet response that may or may not come. However, if you do have a contact form on your landing page that potential customers can fill out, you might want to think about using a phone validation tool in tandem with it. This can allow you to retain only useful, connected phone numbers and eliminate numbers that cannot be used, saving you a lot of time and also enabling you to get back to actual prospective customers faster. When the leads start turning into phone calls, are you there to answer the phone?

Converting Leads into Sales

Surprisingly, many MSP businesses, especially the smaller ones, don’t answer their business lines. The reasons vary, but often they are tied up in other work. Perhaps there’s no one assigned to the task. If your company is in the early stages, you might not have the budget for a full-time receptionist. This is a major problem because customers often don’t like leaving voicemails. They want their problem solved there and then, and they want to speak with someone knowledgeable. Where the need is pressing, they often just call someone else. When they opt to leave a voicemail message, they often do not get a timely callback.

Once your IT marketing efforts are producing customer calls, how you handle them makes all the difference. Leaving a positive impression by answering the phone as much as possible or responding timely to voicemail messages can seal the deal. There are many solutions to ensure that business is not being lost unnecessarily. Perhaps you could look into a part-time receptionist.

Maximizing the Phone Call

Say you do answer the phone and are there when your potential customer needs IT services. How do you handle the phone call? There are ways that you can maximize those few minutes that you have with the caller. Being friendly and professional goes a long way. Listening carefully to the caller’s needs and being able to sell your relevant services can help win a new customer right there. Learning effective communication and selling skills can boost your new business significantly.

You can also learn to ask the right questions when customers call. A clear understanding of their need, location, and how they found your services can help you best serve them. It also allows you to get a feel for how effective your marketing strategy is.

There is a lot that goes into IT marketing, but more than anything a definite strategy is needed. Understanding what channels are best for reaching your target market can save on advertising channels with low yields. Once the phone starts ringing, if you are not able to answer the phone, you lose out on potential business. Any business that is serious about converting leads into sales must plan to be there when the customer calls and provide them with a good first impression.

Frans Trisnadi

Frans Trisnadi is the President and CEO of Intelecis, a thriving, business tech-focused, and proactive IT services firm in Los Angeles, CA. Frans is frequently invited to share his expertise on the crucial topic of IT services in Orange County to large group of professionals in the escrow, healthcare, insurance and financial services industries. He helps his clients and peers envisioning a bigger picture of themselves. Frans spends his day-to-day activities on helping businesses, mostly government contractors and or minority-owned business, secure their data and manage their technology with the help of IT support in Orange County so they can focus on growing their business. Intelecis has been around since 2010 and has amassed a large number of long-term clients who year after year put their trust in them.